Step-by-Step Exhibitor Handbook for Messe München Trade Shows

Messe München is renowned for hosting influential events at the global level. Event names like BAU, drinktec, and IFAT are often associated with the top-notch venues in Germany. Its state-of-the-art infrastructure and a long history of successful trade shows make Messe center Munich a favorite exhibiting destination for innovators from all over the world. However, exhibiting at such an esteemed venue requires compliance with all its safety, design, and operational regulations.

If you’re planning to exhibit at the Munich Exhibition Center, you’ve come to the right place! Here’s a handbook containing information about all the important exhibitor guidelines and procedures to help you prepare for a successful exhibition!

Why Is It Important to Follow Messe Munich Exhibitor Guidelines?

Every event hosted at Munich messe is exemplary because of its safety, smooth operation, and seamless management. Despite attracting exhibitors and attendees from all over the world, all trade events always maintain an international standard. The Messe München exhibitor rules are the driving force behind the venue’s successful events. 

Whether you’re exhibiting at a B2B industrial trade fair or a technology exhibition, following the Messe München exhibition rules is mandatory for all. Compliance ensures every participant has an excellent experience, and the event is completed without any disruptions. Moreover, by following the guidelines thoroughly, you can avoid delays, fines, and disapprovals for booth elements. Now, let’s glance at the Messe München trade show guidelines.

Booth Design and Construction and Height Regulations

Messe München permits flexible exhibition stand design and construction, but only within regulated limits. Here are the important Messe München exhibition rules for construction and height:

• Standard construction height: Up to 3.50 meters (varies per hall and event-specific restrictions)
  
• Taller structures: Require written approval and submission of a structural analysis report.
  
• Two-story stands: Double-story structures need to follow requirements for load distribution and escape routes for emergencies.
  
• Suspended units: Ceiling-mounted banners and similar units are allowed only in certain halls. You require approval from the technical event management team in advance for suspended units in your booth. These also require rigging via authorized service partners.

Note: All booth constructions must be professionally executed and stable, with no risk to neighboring stands or visitors.

Fire Safety and Material Regulations

Here is the most important Messe Munich exhibitor checklist for fire prevention:

• All materials used (walls, displays, décor) must be flame-retardant in accordance with DIN 4102 B1 or EN 13501-1.
  
• Ceilings or enclosed areas larger than 30 m² must ensure no blockage to the sprinkler system or emergency lighting.
  
• You can’t have naked flames, flammable liquids, or pyrotechnics unless you get permission first.
  
• Smoke detectors and fire extinguishers may be required based on your booth layout.

Note: Special installations like kitchens or equipment generating heat must comply with additional fire protection conditions.

Technical Installations and Utility Connections

Exhibitors may order services such as:

• Electricity supply
  
• Compressed air
  
• Water connections
  
• Internet and telecoms

These utilities must be installed by Munich messe’s authorized partners. Unauthorized cabling or DIY wiring is not permitted and can lead to immediate booth shutdowns.

Note: Power and water supplies are disconnected immediately after the exhibition unless otherwise agreed in advance.

Delivery, Setup, and Dismantling

Munich Messe centres uses its FairLog platform for a time-slot delivery system that keeps logistics running smoothly and safely.

• You can only enter your vehicle during a pre-booked time window. You must have a FairLog permit that is clearly visible on your windshield.
  
• Setup duration: Typically begins 2–3 days before the event. Access hours are generally 07:00 to 22:00.
  
• Dismantling: Starts immediately after the show ends. Booth removal must be completed within the specified timeframe (usually 24–48 hours).
  
• Outdoor containers or exhibition elements must also follow placement and permit requirements.

Late removal of materials or non-compliance with timelines may lead to fines or waste disposal charges.

Catering, Food & Beverage Regulations

Planning to serve food or beverages at your booth? Here’s what you need to know:

• The exhibition center Munich has exclusive catering rights, and official service partners should be consulted for any catering activities.
  
• If you plan to serve alcoholic beverages or conduct cooking activities (even reheating), you must inform the event organizer in advance.
  
• Independent food preparation using open flames or deep fryers is prohibited unless cleared and inspected.

Note: All catering plans should be submitted no later than 6 weeks before the start of the trade fair.

Insurance, Safety, and Exhibitor Responsibility

To ensure accountability during trade fairs:

• Exhibitor liability insurance is mandatory.
  
• The venue is not responsible for any damage, theft, or personal injury unless it results from gross negligence by the organizer.
  
• Exhibitors must ensure that all trade booth staff are trained in basic safety protocols.

Note: You’re also responsible for your own booth cleaning and waste disposal. Failing to leave the booth space clean post-dismantling may result in extra charges.

Exhibit at Messe München with Sensations Worldwide

Sensations Worldwide is your go-to exhibition stand builder in Munich. We take care of your complete Munich Messe center exhibit, from getting approvals and designing your booth to building it, handling logistics, and providing on-site support. 

Our local team remains up-to-date with all the updated Munich messe exhibitor regulations, and we work closely with local authorities to make sure your booth is compliant and looks captivating. Contact us today so we can start planning your next big show in Munich!

Read More: