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Messe Düsseldorf stands out as a premier European exhibition venue, hosting major trade events such as MEDICA, ProWein, and Interpack regularly. The exhibition center is famous for its spacious halls, smooth logistics, and advanced infrastructure that create the international standard required for the best trade shows in the world.
But another key factor behind the lasting success of the trade show venue is the comprehensive Messe Düsseldorf exhibitor guidelines that ensure safety and smooth operation at all hosted events. In today’s guide, you will find all the important information regarding the rules and regulations that all exhibitors must know.
Every esteemed event hosted at Messe Düsseldorf welcomes exhibitors and attendees from top-notch business hubs across the globe. The exhibitor guidelines at the venue are enforced to maintain operational safety, logistical efficiency, and hassle-free execution. Therefore, when exhibiting, you’re required to follow the Messe Düsseldorf trade show guidelines thoroughly. This ensures that all participants have a worthy experience and your exhibition is free of disruptions and penalties.
Now, let’s explore the most important exhibiting regulations for Messe Düsseldorf!
Although there’s not a universal height limit across all halls according to the Messe Dusseldorf exhibition stand builder guidelines, there are some factors that you should consider before the booth building process begins.
Firstly, if your exhibition stand height exceeds the standard 3-meter length or if you’re planning a double-decker booth, you will need advance approval from the venue and show staff. Second, your stand construction needs to be stable and structurally safe. Lastly, you should strictly follow the hall-specific technical rules when including overhead advertising or hanging structures in your stand. Any failure in the safety checks or violation of rules can result in disqualification from the event.
Messe Düsseldorf has strict rules in line to eliminate the risk of fire and other emergencies. These rules state that you should use flame-retardant materials (meeting DIN 4102 B1 or EN 13501-1 standards) for all decorative and construction elements.
The emergency exits, extinguishers, smoke detectors, and fire alarms at your booth should be accessible and visible at all times during the trade show. You won’t be able to use open flames, gas cylinders, or pyrotechnics without prior written approval from the authorities. Lastly, your booth’s suspended elements or closed ceilings shouldn’t block the sprinkler systems of the show floor.
According to the Messe Düsseldorf exhibitor rulebook, all booth staff and contractors have to register through the appropriate portal in advance. This ensures safety and controlled entry at the trade show venue. At the venue, you’ll have to wear your exhibitor pass at all times. Only authorized personnel will be allowed inside the venue during the set-up and dismantling phases. Lastly, children under 14 years are strictly prohibited in the halls during construction and teardown.
Your vehicle can only enter through assigned gates and during approved time slots (registered via the online VDT platform). Therefore, you must register yourself on Messe Düsseldorf’s VDT platform and comply with their time-slot-based delivery system for seamless entry and exit.
For larger trucks and delivery vehicles, your booth design and construction team will have to pay a deposit, which will be refunded upon exit. However, the exit should be as per the allowed timeframe, which you book in advance. Generally, cars and smaller vans are allowed access for up to 2 hours. During the installation and dismantling period, only authorized service providers can operate forklifts, cranes, and heavy equipment may only be operated by authorized service providers.
If you’re planning to install lighting, branding, or suspended elements above your stand, remember that ceiling suspensions must be pre-approved and carried out only by Messe Düsseldorf’s approved contractors. Each rigging plan that you present must include structural load calculations and a hall layout for reference.
If you require power, internet, water, or compressed air, you can request services in advance using the Messe Düsseldorf Online Order System (OOS). Also, the Messe Düsseldorf trade show guidelines mention that all electrical equipment in use must conform to VDE safety regulations. Therefore, you should avoid DIY electrical wiring and rely on approved contractors for installations to the venue mains. If the authorities find your installations to be Improper or unsafe, they can disconnect them without giving you a notice.
The Messe Düsseldorf Exhibition rules associated with food and beverage vending at the venue require exhibitors to get advance approvals for catering. If you choose your own catering team rather than the official caterer at the venue, you’ll have to register and verify them for hygiene regulations. Open handling of food will require local health authority approval, and you can only serve alcoholic beverages in small quantities, once approved.
According to the Messe Düsseldorf exhibitor regulations, all exhibitors are responsible for cleaning their booths. You’re also required to separate waste into recyclable and non-recyclable materials. You cannot leave packaging, construction debris, or marketing materials post-show, as it can lead to fines and penalties. If required, you may book additional waste disposal services in advance.
You’re required to have insurance that covers liability for incidents involving employees, guests, and stands. Messe Düsseldorf will not be responsible for any theft, damage, or loss, except in cases of venue negligence. If you need surveillance outside of show hours or are showcasing valuable items, you can reserve extra stand security from Messe Düsseldorf.
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